Meeting Minutes 12-14-2015

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, December 14, 2015

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk, and Ken Dulle of Du-Con.  Also in attendance were Mr. and Mrs. Tucker of 1597 Waikiki.

OPEN FORUM

Mr. and Mrs. Tucker of 1597 Waikiki were present to discuss the second sewer back-up they have had in their finished basement. The first one was in 2012 and the second one occurred on November 11, 2015.  The first time Mr. Ryan Tucker did the labor on the drywall, paint and pulled up and disposed of carpet and did installation.  They also did not claim some of the property damage the first time.  Mr. Hayes made a motion to pay everything Mr. & Mrs. Tucker are asking for to pay for the damages.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

The discussion continued after the motion. Mr. Van Sandt said that he did have an issue with paying for the 14-Year old hot water heater, and that is well beyond the life expectancy of a hot water heater.  However, due to the fact that Ken Dulle explained what happened the first time around, we would be willing to waive that issue.  Mr. Tucker also mentioned that he saved over $300.00 for a military discount this time for the flooring.  Ken had the cable that must have been nicked when it was installed, and it just took this long to short out.  It apparently went right through our box right into the 30 amp breaker in the house, so the alarm did not sound.  Everything is now new, so this should not happen again.  The Tuckers also mentioned that they replaced the flooring with a tile that snaps together and can just be pulled up, sanitized and put back down, if this would ever happen again.  Mr. Hayes apologized for the terrible inconvenience.

APPROVAL OF MINUTES

The minutes of November 9, 2015 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the November 9, 2015 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of November, 2015. The quarterly water plant loan payment is due 12/2/15, which will be paid out of water reserves and the Water Supply account at the end of November.  No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of November, 2015, Mr. Sedlacek made a motion to approve the November 2015 disbursements. Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 12-13, dated December 14, 2015, for the month of November, 2015 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Du-Con invoice No. 12-13, dated December 14, 2015.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for November, 2015 were reviewed, and included 8 customer transfers. Mr. Van Sandt made a motion to approve the November, 2015 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

There was a continued discussion of a letter to be written to Holishor Association regarding the future lowering of the lake for seawall repairs. Mr. Hayes, Mr. Van Sandt and Mr. Dulle did drafts and Mr. Van Sandt said he would combine the drafts into one letter to be approved and signed at the next meeting.  When it is signed, it will be presented to Holishor Association to be discussed at the Annual Meeting in May, 2016.  Mr. Hayes said that the one thing that has to be emphasized is losing 500 million (500,000,000) gallons of water when the lake is lowered 4’6”.  There are a lot of young folks now that are concerned about the environment.  The lake is our number one asset and a valuable resource.  In addition to presenting the letter, District employees should also be present at the annual meeting to stand up for this issue.

Holishor Association provided a copy of their Meeting Minutes for the special meeting that was held on October 5, 2015, regarding the lake lowering. Since the meeting was in conjunction with Holiday Shores Sanitary District, copies were given to the HSSD Trustees.

NEW BUSINESS

The 2016 Schedule of Monthly Meetings was presented for approval. Mr. Van Sandt made a motion to approve the 2016 Schedule of Monthly Meetings.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

The 2016 Employee Holiday Schedule was presented for approval. Mr. Hayes made a suggestion to include the day before Thanksgiving and Christmas Eve as official half days, closing the office at 12:00 noon both days.  Therefore with the addition of closing at 12:00 noon on Wednesday November 23, 2016 and Friday December 23, 2016, Mr. Hayes made a motion to approve the 2016 Employee Holiday Schedule.   Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

The election of officers effective January 1, 2016 was held. Mr. Jeff Sedlacek was nominated to the position of President by Mr. Richard Hayes.  Mr. Hayes made a motion to elect Mr. Jeff Sedlacek as President of the Board of Trustees, effective January 1, 2016.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Mr. Hayes nominated Mr. Van Sandt to the position of Vice President. Mr. Hayes made a motion to elect Mr. Dennis Van Sandt as Vice President of the Board of Trustees, effective January 1, 2016.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Mr. Van Sandt nominated Mr. Richard D. Hayes to the position of Secretary/Treasurer. Mr. Van Sandt made a motion to elect Mr. Richard D. Hayes as Secretary/Treasurer of the Board of Trustees, effective January 1, 2016.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

OPERATIONS

The Health Department has come out with new regulations for Fluoride in the water, effective immediately. They have lowered the amount that can be in the finished water from a range of .9 to 1.2 parts per million to .7 parts per million.  They are not allowing a range, but a specific amount, therefore making it much more difficult to maintain.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

Respectfully submitted,

Carla Lankster, District Clerk